Bidias Health – Smart Onboarding Suite

From Hire to Ready—All in One Flow.

The Bidias Health Smart Onboarding Suite transforms how healthcare agencies bring new employees on board. By digitizing every step—forms, credential uploads, compliance checks, and training—agencies save time, reduce errors, and improve first-day readiness. The system automates license verification, assigns mandatory training, and seamlessly integrates with HR, payroll, and EMR systems. Staff no longer wait weeks to be fully onboarded; instead, they’re ready to provide patient care quickly and compliantly. The result is a faster, smarter, and stress-free onboarding process that scales with your workforce.

DIGITAL NEW HIRE PACKETS

Every Form, Signed and Stored Online.

Electronic packets include tax forms, compliance documents, consent forms, and credential uploads. No paper, no delays—just a streamlined digital workflow. Agencies can monitor completion in real time.

Case Study: A new respiratory therapist receives their onboarding packet via email, completes all forms on their phone, and uploads their credentials the same day. HR instantly verifies and approves, reducing what once took two weeks into a one-day process.

AUTOMATED CREDENTIAL VERIFICATION

Licenses Validated Before the First Shift.

The system automatically checks nursing licenses, certifications, and background screenings. Real-time alerts notify HR if anything is expired, missing, or invalid. Compliance gaps are resolved before staff meet patients.

Case Study: A home health nurse uploads her RN license during onboarding. The system instantly verifies it against the state board and flags an expiring CPR certification, prompting renewal before her first patient visit.

TASK-BASED ONBOARDING CHECKLIST

One Checklist. Zero Loose Ends.

Each role—clinical, billing, administrative, or support—has a tailored onboarding checklist. Progress is tracked item by item until every requirement is complete. Leaders gain full visibility into readiness.

Case Study: An agency hires a new billing specialist. Their checklist includes HIPAA training, EHR access, and billing policy review. The manager sees 100% completion within three days, ensuring the staff member is ready to manage claims without compliance risk.

INTEGRATED TRAINING ASSIGNMENT

Orientation Delivered Automatically.

Required trainings, such as HIPAA, infection control, or company orientation, are auto-assigned during onboarding. Employees start learning before their first shift. Training progress is tracked in the system.

Case Study: A physical therapist is hired and immediately auto-assigned infection control and patient safety modules. They complete training online during their first week, with completion logged automatically for HR and compliance audits.

ONE-CLICK EHR SYNC

From New Hire to Caregiver in Seconds.

Once onboarding is complete, employees are automatically synced into the EMR, billing, and care management systems. Role-based access ensures they’re ready for their first assignment.

Case Study:After onboarding, a CNA’s profile is instantly linked to the EMR, giving them access to patient care plans. Their schedule auto-populates for their first shift, with no manual setup needed from HR.

WELCOME & STATUS DASHBOARD

Track Progress. Welcome with Confidence.

A real-time dashboard shows the status of every onboarding task by employee. HR can send reminders, welcome notes, and provide direct support from the same screen. Managers gain full visibility into new staff readiness.

Case Study:The HR director views the dashboard and sees that two newly hired LPNs are 90% complete with onboarding. She sends them a personalized welcome message and resolves their final pending item, ensuring both are fully ready for their scheduled start date.