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BIDIAS HEALTH – EDUCATION COMPLIANCE TRACKER

Stay Certified. Stay Protected.

The Education Compliance Tracker is designed to safeguard agencies from costly compliance gaps by ensuring every employee’s education and certification records are up-to-date. Integrated into the Bidias Health EMR, it automatically monitors expirations, flags noncompliance, and ties staff training directly to job requirements. With real-time dashboards, calendar-based renewal views, and seamless HR integration, agencies can prevent audit risks and operational delays. The system also provides inspection-ready reports, simplifying survey preparation and protecting your license to operate—all while giving managers a clear view of workforce readiness.

CREDENTIAL & EDUCATION SYNC

Your staff, always aligned with their role.

Training completions are automatically tied to each staff member’s job role and regulatory requirements. This keeps every position aligned with compliance standards without manual tracking.

Case Study: A home health nurse hired in Minnesota must complete OSHA safety training and HIPAA education before starting. The system automatically syncs the nurse’s completed courses with her position requirements, updating her compliance profile in real time. When the state auditor requests proof, the agency generates the record instantly.

AUTO-FLAG NONCOMPLIANCE

Catch issues before they become penalties.

The system sends real-time alerts whenever certifications expire or deadlines approach. Managers can immediately act before noncompliance puts the agency at risk.

Case Study: A CNA’s CPR certification expired last week, but the compliance officer missed it. The system auto-flagged the lapse, immediately notifying the manager. The CNA was temporarily blocked from scheduling shifts until retraining was complete—preventing a serious compliance violation.

CUSTOM COMPLIANCE RULES

Tailor compliance to your unique standards.

Agencies can define course requirements based on role, facility, or contract type. This ensures every staff member meets not just state and federal standards but also unique organizational requirements.

Case Study: A respiratory therapist working under a VA contract needs additional veteran-care training. The agency creates a contract-specific rule in the compliance tracker, ensuring only staff who completed the VA-approved module are scheduled. This prevents contract breaches and ensures staff competency.

INSPECTION & SURVEY TOOLS

Survey-ready in just one click.

Audit and survey preparation is simplified with instant reports and compliance logs. Managers can generate inspection-ready documentation with a single click.

Case Study: : During a Joint Commission survey, an inspector asks for three years of staff training logs. Instead of scrambling through binders, the compliance manager runs a single report and provides a timestamped PDF. The survey is completed without citation, saving both time and reputation.

CALENDAR-BASED RENEWAL VIEW

Never miss a deadline again.

All upcoming expirations are displayed by staff type and date in a single view. This prevents last-minute scrambling and enables proactive scheduling of renewals.

Case Study: At the beginning of January, the agency’s education dashboard shows ten staff with BLS renewals due by March. The calendar view helps the HR team schedule group recertification courses in February, avoiding overtime costs and last-minute cancellations.

INTEGRATION WITH HR

Training complete before the first shift.

The compliance tracker connects directly with HR and scheduling systems. Staff cannot be onboarded or scheduled until their training requirements are met.

Case Study: A new hire is about to be onboarded for home infusion care, but the system blocks the process because her IV therapy course is incomplete. HR notifies her, and she completes the module within two days. Once synced, the system clears her for onboarding and scheduling.

 

Bidias Health – Course Builder & Library

 

The Bidias Health Course Builder & Library empowers agencies to design, assign, and track training tailored to their workforce. Whether it’s infection control, HIPAA compliance, onboarding, or advanced clinical skills, the system provides a flexible hub for e-learning. Administrators can assign courses by role, location, or team, while staff complete lessons at their own pace. With built-in testing, grading, and certificate generation, agencies gain proof of compliance and stronger workforce readiness. This intelligent training engine ensures staff stay skilled, survey-ready, and aligned with organizational goals.

Reason One
CUSTOM COURSE CREATOR

Build Training That Fits Your Agency.

Create courses using text, video, PDFs, or question banks tailored to unique agency needs. This flexibility allows training to match services and standards precisely. It ensures staff get the right education for their roles.

Case Study: An agency builds a custom course for tracheostomy care using video demonstrations and quizzes. Nurses complete the course before assignments, ensuring patient safety and reducing costly training errors.

Stay Compliant Without Starting from Scratch.

 

The library includes prebuilt courses for OSHA, HIPAA, infection control, and more. Agencies save time by assigning these ready-to-go modules directly. This reduces cost and ensures survey readiness.

Case Study: Before a state audit, HR assigns the preloaded HIPAA refresher to all staff. Within one week, 100% of staff complete the course, providing immediate documentation for compliance verification.

Reason Two
PRELOADED COMPLIANCE COURSES
Reason three
GROUP OR INDIVIDUAL ASSIGNMENT

Target Training Where It’s Needed Most.

Assign courses by department, role, or individual staff members. Training is personalized and relevant, boosting engagement and completion rates. Agencies avoid wasting resources on irrelevant education.

Case Study: A billing compliance course is assigned only to administrative staff. This focused approach ensures those who need the training receive it, saving time and money on unnecessary assignments.

Certifications That Truly Count

 

Set test durations, question limits, and retake rules for certification-level rigor. This ensures assessments measure real competency and knowledge retention. Staff complete training with validated results.

Case Study: A safety course includes a 30-minute exam with one retake allowed. Staff who pass demonstrate verified knowledge, while those who fail receive remedial training before reattempting, protecting the agency from compliance gaps.

Reason Four
TIMED ASSESSMENTS
Reason Five
GRADING AND SCORE HISTORY

Track Learning. Prove Progress.

The system records quiz scores, completion rates, and progress trends for each staff member. Supervisors monitor workforce readiness and identify areas needing support. Data becomes proof of compliance for surveys and audits.

Case Study: A clinical manager reviews score history for nurses in wound care training. She identifies two staff scoring below 70% consistently and provides extra coaching, preventing costly mistakes in patient care.

Proof of Skills, Ready to Show.

 

Certificates are automatically generated upon successful course completion. Staff can download, print, or share them for HR and compliance. Agencies gain an audit-ready library of completed certifications.

Case Study: During a Joint Commission survey, the agency instantly provides digital certificates proving staff completion of infection control courses. The surveyor accepts the records, and the agency passes with zero deficiencies.

Reason Six
PROGRAM CERTIFICATES

 

 

Track Participation. Improve Completion.

The Learning Attendance Manager streamlines participation tracking across both in-person and virtual training programs. With real-time logging of attendance, timestamps, and compliance alerts, every training record is automatically stored in staff profiles. From onboarding orientations to CEU requirements and live in-service events, this tool eliminates manual paperwork, prevents compliance gaps, and makes it easy for agencies to demonstrate readiness during audits. Managers save time, staff earn recognition for completed learning, and organizations build a reliable culture of accountability.

Every Session, Accurately Recorded.
DIGITAL ATTENDANCE LOGS
The system captures join/exit times, session duration, and calculates participation scores automatically, giving administrators a clear record of engagement. This eliminates disputes and ensures transparent compliance verification.

Case Study: A home health agency hosts a quarterly infection control workshop. With digital logs, managers can instantly confirm that all 45 staff members attended for the full 90 minutes—providing documented proof for their accrediting body without any extra effort.

Attendance That Updates Learning Progress.
AUTO-LINKED TO COURSES
Attendance records are automatically tied to specific courses, updating completion status as soon as staff participate in training. No need for HR or managers to manually reconcile attendance with course completion.

Case Study: A new RN attends a live medication administration class. Once attendance is logged, their course completion record in the EMR updates instantly, allowing them to begin patient visits without delay in credentialing.

No Attendance Missed, No Compliance Risk.
ALERTS FOR NO-SHOWS
The system flags absent staff in real time, alerting managers to act quickly on rescheduling and follow-up. This ensures mandatory sessions are never overlooked.

Case Study: During a CPR recertification event, three aides fail to log in. Within minutes, the system alerts HR, who immediately reschedules them, avoiding costly training vendor fees and ensuring all staff maintain certification.

Instructor Tools for Real-Time Validation.
LIVE INSTRUCTOR TRACKING
Instructors can use QR codes, manual check-ins, or digital sign-ins to validate live participation. This flexibility works seamlessly for on-site or remote environments.

Case Study: A respiratory therapist instructor holds a blended training. In-person staff scan a QR code at the door, while remote staff are logged digitally—creating one unified attendance record ready for compliance reporting.

Learning Hours That Count as Work Hours.
SMART SYNC WITH TIMESHEETS
Approved training sessions automatically sync with timesheets, ensuring staff are credited and payroll reflects accurate training time. This builds fairness and removes payroll disputes.

Case Study: A caregiver attends a three-hour weekend CEU class. Instead of submitting paper forms, the attendance automatically flows to payroll—ensuring timely compensation and reinforcing staff satisfaction.

Reports Ready When Auditors Ask.
EXPORTABLE REPORTS
Managers can generate and export attendance reports by employee, course, or program instantly, saving hours of manual compilation. Reports are available in PDF or Excel for audits and internal reviews.

Case Study: During a Joint Commission survey, an auditor requests the last 12 months of HIPAA training logs. Within seconds, the administrator exports a report grouped by employee and course, satisfying compliance requests without delay or stress.

 

Earn. Track. Report.

BIDIAS HEALTH – CEU TRACKER & MANAGER

The CEU Tracker & Manager ensures licensed professionals never miss a continuing education requirement. Courses are automatically tagged as CEU-eligible, completions validated, and certificates issued instantly—removing guesswork for staff and HR alike. Built-in calculators track hours in real time, while renewal reminders prevent lapses in compliance. With exportable logs for audits and seamless license syncing, Bidias Health helps agencies support professional growth while staying aligned with state and board requirements.

CEU-ELIGIBLE COURSE TAGGING

The system automatically identifies and tags CEU-eligible courses, so staff only invest time in training that applies to their license requirements. This prevents wasted effort and ensures compliance.

Case Study: A nurse searching the eLearning portal sees only CEU-approved infection control modules. By completing them, she earns valid hours toward her renewal without worrying about course eligibility.

CEU HOUR CALCULATOR

Tracks earned CEUs automatically and displays progress toward licensing requirements for each staff member. Leaders can monitor agency-wide compliance at a glance.

Case Study: A director preparing for license renewals reviews the CEU calculator. It shows which staff have already met requirements and who still needs hours—allowing her to assign courses strategically.

AUTO CERTIFICATE GENERATION

Generates downloadable CEU certificates as soon as a course is completed. Certificates are archived in the employee’s profile for easy retrieval during audits.

Case Study: A respiratory therapist completes a CEU-approved course on tracheostomy care. The system immediately issues a certificate, which she downloads and later submits to her professional board for verification.

EXPIRATION WARNINGS

Sends proactive alerts when staff are approaching CEU renewal deadlines. Notifications keep both individuals and managers accountable.

Case Study: A caregiver receives an alert that her CEUs for CNA renewal are due in 45 days. Thanks to the reminder, she completes the required training before her license lapses.

LICENSE SYNC TOOL

Connects earned CEUs to staff NPI, RN licenses, or specialty board certifications. This makes it easy to confirm requirements are met during renewals.

Case Study: An RN preparing for state license renewal uses the sync tool. It compiles her CEU hours linked directly to her license number, making submission to the nursing board seamless.

CEU LOGS FOR AUDIT

Exports complete CEU histories by employee, department, or agency. Logs are formatted for state boards, credentialing bodies, or HR compliance checks.

Case Study: During a surprise state audit, HR pulls CEU logs for the entire nursing department. The exported report satisfies auditors within minutes, avoiding penalties and showcasing the agency’s compliance culture.