ESIGNATURE + VISIT VERIFICATION
The eSignature + Visit Verification module modernizes how agencies capture, secure, and validate care documentation. With legally binding electronic signatures, GPS stamping, and instant integration into clinical records, it eliminates paper workflows and provides indisputable proof of service delivery. Caregivers and clients sign directly from any device—even offline—and every signature comes with a tamper-proof audit trail. Once captured, documents are locked to preserve compliance, protect against disputes, and ensure readiness for audits or legal reviews.
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Simple Signatures. Legal Assurance.
ELECTRONIC SIGNATURE CAPTURE
- Clients, caregivers, and providers can sign using a finger, stylus, or mouse on any device. All signatures are legally valid and instantly embedded into documents.
Case Study: A home health nurse completes a wound care visit and hands her tablet to the patient. The patient signs with her fingertip, and the signed note is automatically saved in the EMR—no scanning, faxing, or paper trail required.
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Where and When—Verified.
GPS-STAMPED VERIFICATION
- Every signature includes a GPS location stamp and timestamp, ensuring services are delivered at the correct place and time. This provides agencies with proof for audits and payers.
Case Study: A caregiver logs a visit at a client’s home in Minneapolis. The eSignature shows the exact address and timestamp, allowing the agency to pass a state EVV (Electronic Visit Verification) audit without additional documentation.
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One Signature, Fully Archived.
INTEGRATED WITH CLINICAL DOCS
- Signed care plans, visit notes, and consent forms are automatically stored in the patient’s medical record. This integration reduces lost documents and supports continuity of care.
Case Study: After a patient’s medication plan is updated, both the physician and patient sign electronically. The signed plan is instantly archived in the EMR, available to nurses and billing staff without extra steps.
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Sign Anywhere, Even Offline.
MOBILE AND OFFLINE SUPPORT
- Field staff can capture signatures in locations without internet access. Once reconnected, all signatures sync securely to the system.
Case Study: A rural nurse visits a patient in an area without cell service. She captures the caregiver’s consent signature offline, and once her tablet reconnects to Wi-Fi, the signature and record sync automatically.
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Proof Beyond the Signature.
SIGNATURE AUDIT TRAIL
- Each signature comes with a digital trail including signer identity, time, location, and associated document. This ensures transparency and non-repudiation.
Case Study: A payer disputes a claim, suggesting a visit never occurred. The agency provides the audit trail showing the caregiver, patient signature, GPS coordinates, and timestamp—successfully defending the claim.
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Signed Once. Locked Forever.
SECURE SIGNATURE LOCKING
- Once a document is signed, it becomes tamper-proof and locked against edits. This guarantees compliance with legal and regulatory standards.
Case Study: A consent form is signed electronically by both patient and provider. The system locks the form, preventing alterations, and secures it for future audits—ensuring compliance with CMS and HIPAA requirements.